Administrative Assistant - Salt Lake City

Job Summary

The Administrative Assistant performs routine clerical and administrative functions HMA departments and divisions. This includes drafting correspondence, scheduling appointments, preparing expense reports, coordinating travel, supporting meeting and event logistics, maintaining calendars, and assisting with special projects.

Work Performed

• Manage correspondence including emails, mail, and phone calls.
• Respond to inquiries and direct them to the appropriate colleague or department.

• Assist with expense report preparation for colleagues.
• Maintain Outlook calendars for colleagues and schedule meetings and/or appointments as directed.
• Input data into databases and prepare documents.
• Coordinate travel arrangements and itineraries with the travel department.
• Collaborate with other departments and external partners.
• Actively participate in the logistics and management of assigned HMA events, including the annual company-wide retreat.
• Assist with special projects as assigned.
• Provide administrative support to HMA offices and departments as needed.

• All other duties as assigned.

Education/Training

Minimum of an Associate Degree in business or related discipline is not required. High school diploma is required. 

Experience

Minimum of a high school diploma or GED required; associate degree in business or related discipline preferred. Notary certification preferred.

Knowledge, Skills and Abilities

• Proficient with Microsoft Suite, Zoom, Teams, and Smartsheet.
• Solid time management skills.
• Excellent attention to detail and organizational skills.
• Exceptional oral and written communication skills.
• Superior interpersonal skills.
• Ability to multi-task.
• Ability to effectively coordinate events and logistics simultaneously. 
• Ability to manage significant recurring responsibilities with unpredictable short-term demands.
• Ability to be proactive, flexible, and able to switch gears quickly from one project to the next.
• Capable of handling confidential information in a discrete manner.
• Ability to work extended hours when deadlines are approaching.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)